How to Register and Get National Police Clearance Online in 5 Easy Steps

If you need a police clearance for employment or other purposes, you can apply online through the National Police Clearance System (NPCS) portal. Know the step-by-step guide by reading this article.

(UPDATED) If you want to apply for a job or get a business permit, you need to apply for a police clearance. It's one of the requirements for many entities, including government agencies and private offices. It is also used as a supporting document to get government-issued IDs and certificates.

One can get a police clearance online through the recently launched Philippine National Police (PNP) - National Police Clearance System (NPCS). It is a comprehensive, fast, convenient, and reliable system for issuing police clearance nationwide. Applicants can find the web portal at www.pnpclearance.ph.

NPCS also allows users to check or verify the police clearance given to them. Know how to get a police clearance here.

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What is National Police Clearance?

The National Police Clearance is a document issued to individuals to certify that they have no criminal records. It is required by most employers in the Philippines, aside from a clearance from the National Bureau of Investigation.

Usually, a police clearance can be obtained at a Philippine National Police (PNP) precinct or station. Individuals are advised to apply online through the National Police Clearance System because of the COVID-19 pandemic.

Contents of the National Police Clearance include complete name, address, date of birth, place of birth, civil status, nationality, purpose, and findings of their derogatory record on file. The validity of the police clearance lasts for six months.


What are the requirements to get a National Police Clearance?

Only two valid government-issued IDs are needed to get a police clearance. You can check the list below for the valid IDs and documents honored by the Philippine National Police:

  • Alien Certificate of Registration;
  • Birth Certificate;
  • GSIS UMID;
  • IBP ID;
  • LTO Driver's License;
  • OFW ID;
  • PNP ID;
  •  RC License;
  • Passport;
  • Philhealth ID;
  • Postal ID;
  • SSS ID/SSS UMID;
  • School ID with Registration Form;
  • Senior Citizen's ID;
  • TIN ID; and
  • Voter's ID.

If you are able to schedule a date for your National Police Clearance appointment, you need to bring two of the valid IDs mentioned above for verification. Make sure that your valid IDs are non-expired, and show your complete name and signature. 

How to get a National Police Clearance online?

To get a police clearance online, you must register for an account at www.pnpclearance.ph. Log in to your account after verifying your email address. Click the "CLEARANCE APPLICATION" button and then select the police station where you will get your police clearance.

Pick the appointment date from the available schedule and then pay the processing fee online. On the day of your appointment, you must bring two valid IDs, the application reference number, and the payment receipt to the police station. Once your data is captured and verified, you'll get your police clearance.

You may also follow the steps below on how to get a National Police Clearance:

1. Go to https://pnpclearance.ph/ and click on the "register" button


Note: For first-time applicants, account registration is required. Fill up the necessary information required to create an account. Your email address will be upon logging in to the NPCS portal.


2. Agree with all the terms and policies, then fill out the application form


To start your online application for police clearance, you must agree with all the terms, conditions, and policies by ticking the corresponding boxes. Click on the "Next" button to continue once you're done. 


After you agree with the terms and conditions, fill out the online application form with the following information: email address, password, complete name, qualifier/suffix (if applicable), gender, and date of birth. Tick the box next to terms and conditions, then click on the "Register" button to proceed.

Note: A valid and existing email address is required since it will be used as your login details to the National Police Clearance System (NPCS) portal. 


Check your email after you completed the registration, and then click the message from NPCS to verify your account. Once verified, you may now set an appointment date to get your police clearance in your selected precinct or station.

3. Log in to your account, verify your details, and set an appointment date


Using your registered email address, you must log in to your account on the National Police Clearance System (NPCS) portal. Just go to https://pnpclearance.ph/login and then click on the "SIGN-IN" button after you type your email address and password.


You must check your profile first and verify the details before applying for a police clearance. Just click on the "EDIT PROFILE" button and supply all the required information to process your police clearance. 

Upon editing your profile, input all the necessary information in the required fields. PHOTO: NPCS 

Review any misspelled information, and then click on the "SAVE PROFILE" button once you're done.


If all the information is correct, you may now set an appointment date. Just click on the "Clearance Application" button beside the "Edit Profile" button, then choose the police precinct or station where you will get your clearance. Select the date from the list of available schedules and then click on "next" once you're done.

You will be asked to pay the processing fee amounting to Php 150 for your police clearance. For the payment, you will be redirected to the LBP e-payment portal. You can select from BancNet, Landbank, or GCash for the payment options.



After paying the processing fee, you must click on the "save appointment" button and save your reference number or print the transaction details.

You must save the reference number or print the transaction detail because it must be presented to the precinct to get your police clearance.



4. Go to your selected precinct and present necessary documents

On the day of your appointment, you must proceed to your selected police station. You will be required to present two (2) valid IDs. If only one valid ID is available, you can show it together with a Certified True Copy of Birth Certificate with original Official Receipt. 

Aside from two valid IDs, you must show the reference number of your appointment and the official receipt of payment. Before the release of police clearance, applicants must have their biometrics, signature, and photo captured.

Note: Valid IDs must be: (1) not expired, (2) original and not photocopied, (3) with clear photo and signature of the applicant, and (4) bear full name.

5. Wait for the verification to be completed before you get your police clearance

Actual police clearance certificate released from a precinct in Tacloban City. PHOTO: ITACLOBAN

After your data is captured, wait for your name to be called for the release of your police clearance. You will quickly get your police clearance if your application does not have a "hit" status. If your police clearance application has a "hit" status, wait for the advice of the Verification Officer for the verification process. Once settled, your police clearance will be released.

Is police clearance different from NBI clearance?

Police clearance is different from the NBI (National Bureau of Investigation) clearance because it is issued by the Philippine National Police.

Before, criminals can take advantage of a police clearance's limited scope. They just need to go to a police station in another jurisdiction to get a clean record. Today, if a person has criminal liability, they can be verified instantly since all police records are integrated nationwide.

Since both documents indicate if the holder has a criminal record or liability elsewhere in the country, police clearance might have the same functions as an NBI clearance. The only difference is how the two institutions, NBI and PNP, handle a "hit" status.

If an application for an NBI clearance has a "hit" status, it can take weeks to be verified, while a "hit" police clearance can be validated right away.

What is the purpose of a police clearance?

The purpose of police clearance is to know if the person has a criminal record in the country. It is required by most employers if they want to know if the person is a law-abiding citizen. It takes a lot of time and effort to get the clearance, showing how responsible someone is.

How do I get a police clearance for first-time jobseekers?

If you are a first-time job seeker, you can apply for a police clearance for free. Just present a Barangay Clearance or Certification indicating that you are a first-time job seeker. Since the validity of availing benefits for first-time job seekers is one year from the issuance of the Barangay Certificate, you need to process government-issued documents immediately.

A first-time job seeker may be a high school graduate, an associate degree or bachelor's degree holder, and a completer of a technical-vocational course. First-time job seekers may only avail of the benefits once.

Conclusion

Because of the National Police Clearance System (NPCS), it has become easier to obtain a police clearance. Individuals just need to register on the NPCS website and set an appointment date at the police station where they will get their clearance.

It is incredible to think that a government institution has stepped up to have a centralized and organized system that helps individuals who want to get a document right away.

For other information and inquiries related to the National Police Clearance online registration and application, you may contact PNP's Directorate for Investigation and Detective Management at these hotlines: (02) 723-0401 and 8815 (local). —iTacloban

References:
iTacloban

iTacloban is a web-based project in Tacloban City, Philippines. We aim to provide the latest guides, news, updates, and digital content across Eastern Visayas and the Philippines. For business promotions or partnerships, you may email us at itaclobanph@gmail.com. facebook twitter email

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